MyVocalStudio vs My Music Staff
Both run scheduling, billing, reminders and a student portal for private music teachers. The real differences are price, how each grows with your studio, and a few features only one side has.
30 days of every feature, no credit card.How they differ
My Music Staff is one plan at $16.95 a month, plus $4.95 for each additional teacher or staff member. MyVocalStudio is free for one teacher on the Solo plan, $10 a month on Encore, and $6 for each additional teacher on Ensemble, with the bill stopping at $39.
My Music Staff includes text reminders in its one price, keeps a repertoire library, and has a drag-and-drop website builder. On the MyVocalStudio side: an AI assistant that makes changes when you ask, a CRM for new inquiries with automated follow-ups, practice logs with streaks, and an iPhone and Android app for you and your students.
What it costs
| Question | MyVocalStudio | My Music Staff |
|---|---|---|
| Free plan | Yes. The Solo plan is free for one teacher, with unlimited students | None listed. A 30-day trial, no card |
| One teacher, per month | $0 on the Solo plan, or $10 a month on Encore for the AI assistant and texting | $16.95 |
| Each additional teacher | $6 a month on Ensemble, and the bill stops at $39 | $4.95 a month for each teacher or staff member |
| 3 teachers, per month | $22 | $26.85 |
| 5 teachers, per month | $34 | $36.75 |
| 10 teachers, per month | $39 | $61.50 |
| Students | Unlimited | Unlimited |
| Trial | 30 days of every feature, no card | 30 days, no card, and a 90-day money-back guarantee |
The 3, 5 and 10 teacher figures for My Music Staff are its published rates added up: the base price covers you, and each additional teacher or staff member adds its per-person price.
Sources, each checked October 7, 2026: My Music Staff pricing · My Music Staff features · Calendar & attendance · Invoices & payments · Learning management. Prices change, so check their page before you decide.
Side by side
| Question | MyVocalStudio | My Music Staff |
|---|---|---|
| Students book online | Yes, from your studio page or the app, with no account needed | Yes, through the Student Portal |
| Make-up credits | Yes. The credit comes off the next invoice, and students see it when they book | Yes |
| Reminders | Email and app reminders on every plan. Text reminders on Encore and Ensemble | Automated email and text reminders, included |
| Group lessons | Yes: group classes and semi-private lessons priced per seat, with waitlists | Yes: private lessons, groups and workshops |
| Automatic invoices and autopay | Yes: invoices that send themselves, and autopay on a card on file | Yes, with Auto Pay |
| Online payments | Cards through your own Stripe account, plus your Venmo, Cash App, PayPal or Zelle on payment links | Stripe and PayPal |
| Lesson packages | Yes, deducted as lessons are taught, with a low-balance alert | Yes: blocks of lesson hours sold upfront |
| Late fees | Late-cancellation fees, and overdue reminders until an invoice is paid | Late fees on overdue payments |
| Student and parent portal | Yes, in the app or any browser, with one parent login for several children | Yes |
| Teacher logins and payroll | Yes, on Ensemble: a login for every teacher, and pay by percentage split, per lesson or hourly | Yes: teacher and staff access, and payroll |
| Expenses and mileage | Yes, with receipt scanning and a mileage log at your own rate | Yes |
| Studio website | A one-page studio site with booking, built from sections you switch on and off | A website builder with a drag-and-drop editor |
| Calendar | Lessons are added to your Google Calendar, and a calendar feed works with other apps | Syncs with your personal calendar |
| Repertoire library | No | Yes |
Who should stay with My Music Staff
- You keep a repertoire library and assign pieces to students. My Music Staff has one, and MyVocalStudio does not.
- You want a multi-page website made with a drag-and-drop editor. MyVocalStudio gives you a one-page studio site with booking, not a site builder.
- You want text reminders without paying more. My Music Staff includes them in its one price; on MyVocalStudio, texts come with Encore or Ensemble.
- Your studio runs smoothly and your families know their portal. Switching still takes some of your time, even with an importer, and if nothing is broken that time may be better spent teaching.
Moving your studio over
MyVocalStudio reads My Music Staff exports directly. Download your student list (Students, then Download), and add the Attendance report if you want your lesson history and each student’s weekly time. Family balances and invoice details can come too. Nothing is saved until you check it and confirm.
You can also paste each teacher’s My Music Staff calendar link to bring in the lessons from the start of the term and the next six weeks. Your weekly times keep going after that.
Importing and exporting your data →Questions
Is MyVocalStudio cheaper than My Music Staff?
Yes, at every studio size we compared. One teacher is free on the Solo plan or $10 a month on Encore, against $16.95 on My Music Staff. Five teachers are $34 against $36.75, and ten are $39 against $61.50. My Music Staff prices from its pricing page on October 7, 2026.
Can I import my students from My Music Staff?
Yes. MyVocalStudio reads the My Music Staff student list directly, plus the Attendance report for lesson history and weekly times, and family balances if you want them. You review everything before it is saved.
Does MyVocalStudio send text reminders?
Yes, on Encore and Ensemble. Email and app reminders are on every plan, including the free one. My Music Staff includes text reminders in its single plan.
Does MyVocalStudio track repertoire like My Music Staff?
No. MyVocalStudio has shared lesson notes with sheet music and recordings attached, practice assignments and a practice log, but not a repertoire library. If you rely on one, My Music Staff may suit you better.
Is there an app?
Yes. MyVocalStudio has an iPhone and Android app for owners, teachers, students and parents, and everything also works in a browser.
Try it with your own studio.
Bring your students over and run a real week. 30 days of every feature, no credit card.
Start free →