MyVocalStudio
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Expenses, mileage and tax reports, built in.

Keep the records your accountant asks for without a second app. Log expenses as they happen or photograph the receipt, track business miles at the rate you set, and see what the studio actually made after expenses and teacher pay. At tax time, download it all as spreadsheets.

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The MyVocalStudio reports screen: collected revenue, averages, what is owed and twelve months of revenue

What's included

Expense log
Date, amount, category, vendor and a note for every studio expense. Categories cover supplies, software, rent or space, marketing, equipment, travel, meals and other.
Tax-deductible flag
Mark each expense deductible or not, and change it later.
Receipt scanning
Photograph a receipt and the merchant, amount, date and category are filled in for you. The receipt stays attached to the expense.
Mileage tracker
Log the miles, the date and where you went, such as a trip to a student's home. Each trip is valued at the per-mile rate you set and saved as a mileage expense.
This month at a glance
Revenue, expenses and net for the month, at the top of your expenses.
Profit & loss
Revenue against expenses by category and pay for each teacher, compared with the period before.
Yearly income report
Every payment for a calendar year, by date and student, with the year's total, as a spreadsheet for your tax return.
Expense log export
Expenses by date, category, description, amount and vendor, as a spreadsheet.
Teacher payouts exportEnsemble
For your bookkeeper, QuickBooks or Xero.
All your records
Download everything, expenses and mileage included, as spreadsheets from Settings.

Common questions

Can I track tax-deductible expenses?

Yes. Every expense has a category, a tax-deductible switch and an optional receipt photo. Scan the receipt and the merchant, amount, date and category are filled in for you.

Is there a mileage tracker?

Yes. Log each trip's miles and where you went, valued at the per-mile rate you set. Each trip is saved as a mileage expense, so it counts in your profit and loss.

What do I give my accountant at tax time?

Download the yearly income report (every payment, by student, with the total), your expense log and your teacher payouts as spreadsheets. MyVocalStudio does not file taxes or produce 1099 forms; it hands your accountant clean records.

Start free. Never pay more than $39.

Solo studios are always free. Encore is $10 a month, each extra teacher is $6, and the bill never goes above $39. You never pay per student.

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